Babus get a secretarial crash course

Sep 18, 2011, 01:55 IST | Ravikiran Deshmukh
Shamed by a CBI inquiry and criticism from High Court over crucial Adarsh documents going missing, state govt issues diktat to teach officials on how to preserve important files
The ghost of the Adarsh Co-operative Housing Society scam is set to haunt Mantralaya officials for several years. After facing a CBI inquiry and criticism from the Bombay High Court over crucial scam documents going missing from the Urban Development Department, the state government is not willing to risk anything.

Principal Secretary of the General Administration Department KP Bakshi has issued a two-page order giving instructions on how to archive documents related to the society, which puts the onus of preserving every paper on the officers in charge and department secretaries.

The order pertaining only to Adarsh Society files, which are dealt by Revenue & Forest, Urban Development, Finance and Environment departments in the Mantralaya, is significant, especially since each and every file in a government office is considered to be important.

The circular, a copy of which is with Sunday MiD DAY, asks departments to keep the documents in safe custody before scanning them. It also instructs the personnel in charge to hand over a soft copy of all the documents, on which action has been taken and the ones on which action is still pending, to the secretary of their department.

All documents from the file are required to be photocopied and attested by the section officer and under secretary before being submitted to the department secretary. Attested copies of the papers that would be added to the files are also required to be submitted to the departmental secretary at the end of the month.

Reacting to the order, a Mantralaya official, who wished to remain anonymous  said, "Never in recent times, have we been told to preserve the documents of a particular society in such a manner."

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