Maharashtra State board's duplicate marksheets to go digital soon

The Maharashtra State Board for Secondary and Higher Secondary Education is planning to digitise all the information of students’ marksheets to make the process of acquiring a duplicate copy simpler

As the requests for duplicate marksheets, sometimes for certificates as old as 40 years, continues unabated, the Maharashtra State Board for Secondary and Higher Secondary Education (MSBSHSE) is now planning to digitise the entire process. The board has decided to start transferring information of marksheets from hard copies into computers to make the process of handing out documents faster and hassle free.

Duplicate marksheet
Prone to manipulation: Applicants are finding it difficult to use duplicate marksheets as many institutes question the authenticity of these certificates

The task, however, is not going to be an easy one. MSBSHSE was established in 1966, and has information of every student from the time of its inception. The Mumbai divisional board office in Vashi, which receives the maximum number of requests for duplicate marksheets, sometimes gets requests for copies as old as 1975.

“Most requests for old certificates are from families compiling documents to prove the age of a deceased member. As everything is on paper and files, it sometimes becomes difficult to look up information. We hope once the process is digitised, it would become easier for us to look up and provide the information,” said Laxmikant Pande, chairman of the Mumbai division. At present, all documents are stashed away in their storeroom, and any untoward accident can destroy these files.

“It is astounding that we get 50-100 applications in the Mumbai division every day. Between March and August, the number goes up even more, especially for students who gave their exams in the Oct-November session,” he added.

Application process

In order to apply for a duplicate marksheet, an application has to be submitted to the board office, along with a letter from the school. For Rs 200, an applicant can expect to receive the marksheet within 15 to 30 days. In case of an emergency, an applicant can pay Rs 1,000 and get the duplicate copy within four days.

Handwritten duplicates
Lost your marksheet and thinking of applying for a duplicate? Chances are that the new copy will not be of much help either. For years, the state board has provided students handwritten duplicate marksheets, in which the marks of students are written with a pen on a template. While it may have been acceptable earlier, applicants are now finding it difficult as many institutes are questioning the authenticity of these certificates.

Case 1
40-year-old Dinesh Sathe (name changed), who passed his SSC in 1991, is looking to apply for a licence at the RTO, and has to submit his marksheet. “I did not have a copy of the leaving certificate either, and therefore, I applied for a duplicate marksheet. I was surprised to receive the marksheet with my name, marks and other details written by hand. How can this be considered an official document?” asked Sathe, who is now trying to convince his school authorities for a copy of his school-leaving certificate.

Case 2
Abhijeet Gokhle (name changed) passed his HSC in 2008 and before the results were declared, he had to move out of the city, back to his hometown. The 24-year-old is now trying to apply in an institute in Bangalore for higher studies and has to submit his HSC marksheet as well. “When I submitted the duplicate marksheet, which had the marks written with a pen, to the institute, officials pointed out that the marks can be easily manipulated and there is no guarantee that it is a genuine copy. I had to then approach the board chairman to give an official letter stating that the marks were correct. Only then the institute accepted my application,” said Gokhle.

Speaking to mid-day, Siddheshwar Chandekar, secretary of Mumbai divisional board, said, “Our division gets the highest number of requests for duplicate marksheets and it becomes difficult for us to provide a digital or printed copy, as the format of result has changed, along with the subjects. So, we use this template and fill the marks with a pen.”

When asked if the handwritten marks can be manipulated, Chandekar, said, “The marks cannot be manipulated as they are signed and sealed by the board. We are also considering the requests of applicants to digitise the system, and working on a template that can accommodate all result formats and subjects.”

You May Like

MORE FROM JAGRAN

19 Comments

  • Akshata R. Devrukhkar29-Mar-2016

    Hiii sar i am from mumbai i had lost my 10th std and h.s.c. cirtificate. i have to need it for my job. its very important job for me please sir can you tell me procedure for get a duplicate cirtificate .can you help me sir please?

  • aayushi pramod bhangale23-Jul-2016

    sir im from mumbai i lost my diploma marksheet from where i can get it .its important for my job.please can you tell me .

  • KUNDA ACHYUT JATHAR05-Jul-2016

    Sir,I am from Mumbai and my important files photos as well as SSC and Inter (12th)Certificates and Marklists have stolen.I have passed 11th (SSC) in 1974 so I request you to please inform me the procedure to get duplicate marksheets and certificates. Your cooperation in this regard will be highly appreciated.

  • deepak ahire18-Apr-2016

    sir i am from malegaon dist. nashik i had lost my 10th std and h.s.c. cirtificate. i cant understand how it cat get? can you help me sir please? i have to need it for my job. its very important job for me please sir can you tell me procedure for get a duplicate cirtificate .

  • jadhav mangesh ram30-Oct-2015

    mark memo ssc 2015 jully

  • Jayaram Muley07-Jan-2016

    HI sir,I have lost my SSC Mark-sheet, I have done my SSC in Latur Board and now I am living in pune, Is it possible that I get the mark-sheet at pune Board??ThanksJayaram

  • amal13-Mar-2016

    i have misplaced my SSC certificate passed from mumbai, pune board, in the year 1988. my school is closed, but i have the original school letter issued to every student with stamp

  • Sairaj Londhe06-Apr-2016

    I have lost my HSC marksheet, where to apply for the same . I was pass out in year 2008.Please provide valuable information.

  • Manish Mahesh Mishra15-Sep-2015

    sir as i am staying pune and had lost my 10th std marksheet and certificate too, would like to ask can I apply for duplicate marksheet and certificate from the pune division office of SSC and HSC office or else i need to go amravati board office sir plz reply as soon as possiblr bcoz i have to start the procedure for my passport verification Thanking You Manish Mishra

  • Vilas d bhor23-Jul-2015

    Maharashtra bored SSC market duplicate apply

  • Ramchandra Parshuram pole10-Mar-2016

    Dear Sir,Please note that I had lost my mark sheet ssc. Exam held in March 1987 Mumbai, I had my Hall tickect , I was private candidate. English medium Kindly reply,Your Faith fullyRamchandra pole.

  • NARHARI UKE23-Nov-2016

    SSC certificate lost, where can i get ?

  • Hendrick Michael Itur30-May-2016

    Sir I am from Mumbai, I have lost my SSC Mark Sheet and Cirtificate. I don't even remember my exam seat number and total marks. can you help me to get it back please. I passed SSC in March 1998 from Maharashtra board.

  • KANCHAN B PAWSE27-Nov-2015

    sir i am from nashik i had lost my 10th std. cirtificate. i cant understand how it cat get? can you help me sir please? i have to need it for my job. its very important job for me please sir can you tell me procedure for get a duplicate cirtificate.

  • PAWAN HIMMAT TAJNE05-Oct-2015

    best

  • alvin davey25-Jun-2016

    Informative article ! I was fascinated by the insight ! Does anyone know if I would be able to access a blank DoL OSHA 300 example to use ?

  • Rupali Rajendra Pawar30-Nov-2015

    sir i am from mumbai i had lost my 10th std and h.s.c. cirtificate. i cant understand how it cat get? can you help me sir please? i have to need it for my job. its very important job for me please sir can you tell me procedure for get a duplicate cirtificate .

  • Arun Devram Shejwal03-Feb-2016

    h s c Board certificate or s s c board certificate

  • aparna bhimashankar gujar19-Jun-2016

    hi sir, i am from parli i have my 12th marksheet is lost i am apply in the job plz i request you for get duplicate marksheet in the year 2014 my roll no R102395 my marksheet is very important

Leave a Reply